Gather ownership documents for homes, vehicles, and business interests. This includes deeds, titles, lease agreements, operating agreements, or any ongoing contracts. These are needed for legal transfers and asset management.
Frequently Asked Questions
Documents
Where are property deeds usually stored?
Check the deceased's home safe, filing cabinet, safe deposit box, and files from their attorney or title company. The original deed was likely received at the real estate closing. If you cannot find it, the county recorder's office (also called Register of Deeds or County Clerk) maintains official copies. You can search their records by the deceased's name, property address, or parcel number.
How do I get a copy of a deed from the county recorder?
Visit or contact the county recorder's office in the county where the property is located. Most offices allow online searches of their records database at no cost. Certified copies typically cost $5-$25. Some counties offer online ordering with delivery in 5-10 business days. You will need either the property address, the deceased's full legal name, or the parcel/tax ID number to search.
How do I find vehicle titles?
Check the deceased's files, glove compartment, safe deposit box, and any filing from the DMV. If the title is lost, apply for a duplicate title at the DMV in the state where the vehicle was registered. You will need a death certificate, proof of your authority as executor, the VIN, and a duplicate title application. Fees range from $15-$50 and processing takes 2-6 weeks.
Process
Can I search for property ownership records online?
Yes. Most counties offer free online searches through their assessor's or recorder's website. Websites like zillow.com, realtor.com, and county GIS systems can help locate properties. For a comprehensive search, use a title company or real estate attorney who can run a title search ($100-$400) to reveal all properties, liens, mortgages, and encumbrances tied to the deceased's name.